Tenants and Condition Reports & Inspections Guide

If you're renting a property in New South Wales, understanding your responsibilities regarding condition reports and inspections is crucial. These documents play a vital role in protecting both tenants and landlords by accurately recording the state of the property at the start and end of a tenancy.

What is a Condition Report?

A condition report is a legal document that outlines the state of a rental property at the beginning of a tenancy. It is created before you move in and should be used to record any pre-existing damage or issues in the property. This report is essential for resolving disputes about the bond at the end of your tenancy.

When Should It Be Completed?

The condition report should be completed before you move into the property and is typically provided by the landlord or real estate agent. In New South Wales, it is a requirement under the Residential Tenancies Act 2010^[1].

How to Complete a Condition Report

1. Thoroughly inspect each room and compare it against the report provided by the landlord.
2. Note any discrepancies, damage, or missing items, and take dated photographs as evidence.
3. Sign and return the completed report within 7 days of receiving it, keeping a copy for your records.

Failure to return a completed condition report on time can result in the assumption that you agree with the landlord's description of the property's condition.

Routine Inspections

Routine inspections are essential for ensuring that the property is being maintained according to the terms of your tenancy agreement. In New South Wales, landlords or agents can perform up to four inspections in a 12-month period, with at least 7 days' notice given to the tenant.

Preparing for an Inspection

Before an inspection, ensure that the property is clean and any minor repairs you are responsible for are completed. This helps maintain a good relationship with your landlord and prevents disputes over property conditions.

Tip: Use routine inspections as an opportunity to report any necessary repairs or maintenance issues to your landlord.

Specific Forms and Legislation

In New South Wales, the NSW Fair Trading website provides access to all necessary forms and guides related to condition reports and inspections. For disputes, the NSW Civil and Administrative Tribunal (NCAT) handles tenancy issues.

Need Help? Resources for Renters

If you require assistance, consult the following resources:

• Tenants' Union of NSW for legal advice and support
• NCAT for tenancy dispute resolutions
• NSW Fair Trading for official guidelines and forms

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1. What is the purpose of a condition report? The condition report documents the property's state at the tenancy's start, helping resolve disputes at its end.
2. Can my landlord inspect the property without notice? No, they must provide at least 7 days' notice for routine inspections.
3. How often are routine inspections allowed? Landlords can conduct up to four inspections per year.

1. How to complete a condition report in NSW?
   1. Step 1: Thorough inspection - Examine each room meticulously and compare it to the landlord's report.
   2. Step 2: Document discrepancies - Note any damage or issues and take dated photographs for evidence.
   3. Step 3: Submit the report - Return the signed report within 7 days, maintaining a copy for yourself.

In summary, a condition report safeguards both tenant and landlord interests by documenting the property's condition. Routine inspections are a part of maintaining a rental property and should be approached as cooperative opportunities to ensure it remains in good condition.

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